How do I send out invoices?

At Studio Pro, our goal is to make your billing and transaction tracking as streamlined as possible. That’s why we use statements instead of individual invoices to keep everything simple and easy to review. Here’s a breakdown of why statements are a preferred method and how they can benefit your studio’s financial management.

What Are Statements?

A statement provides a consolidated view of all transactions within a set period. It includes:

• A list of all charges (such as fees for workshops, classes, merchandise, etc.).
• Payments made toward your account.
• Any outstanding balances.

This gives you a single document where you can see all recent activities in one place, including what’s due and what’s been paid.

Benefits of Using Statements

1. Simplified Billing Overview
   Instead of tracking multiple invoices for various charges, a statement gives you a unified look at your account. Without managing individual invoices, you can easily see all charges, payments, and outstanding balances.

2. Efficient Transaction Tracking
   Statements help reduce paperwork by consolidating all transactions into one document. This makes tracking all transactions easier, allows billing history to be viewed, and avoids missed payments or duplications.

3. Clear Payment Status
   Statements offer a clear snapshot of your current account status, helping you quickly identify if any amount is outstanding or if all payments are up-to-date. You don’t have to cross-reference multiple invoices to know where you stand.

4. Convenient Record-Keeping
   With all debits, credits, and payments in one place, statements simplify record-keeping. If you need to review prior transactions, your statements can give you a full history of your account’s activity.

Some helpful articles to review when setting up your statement settings:

How do I customize my Statements?

How can I hide future transactions on my statements?

Can I show the Tuition Detail / Breakdown for a student on our statements?